The Done By Design OS
A simple, repeatable system that helps you finish the right work every day — by design, not by accident. No hacks. No hustle. Just a clear framework that makes productivity automatic.
1
Decide
Clarity
2
Design
Systems
4
Debrief
Feedback
3
Do
Execution
Why Most Productivity Advice Fails
You’ve tried the apps. You’ve read the books. You’ve downloaded the templates. And yet, at the end of most days, you still feel like you’re spinning… busy, but not productive. Exhausted, but not accomplished.
Here’s why: most productivity advice treats the symptom, not the cause.
❌ It relies on motivation, which comes and goes
❌ It relies on discipline, which depletes throughout the day
❌ It focuses on doing more, not doing what matters
❌ It gives you tools without giving you a system
The real problem isn’t effort. It’s architecture. Without a clear system for deciding what matters, designing your time around it, and actually executing. You will always be at the mercy of whatever feels urgent in the moment.
A Different Approach
The Done By Design OS is built on a simple premise: you can’t manage time, but you can manage focus. When you stop trying to squeeze more into your day and start designing your days around what actually matters, everything changes.
FROM
Managing time
→
TO
Managing focus
This isn’t about working harder. It’s about building a system where the right work gets done, not because you’re pushing through, but because your workflow is designed to make it the default outcome.
Discipline fails. Motivation fades. Systems stay.
The 4-Step Loop
At the heart of the OS is a simple, recursive loop. You’ll use it daily, weekly, and quarterly, each time at a different altitude, but always with the same four steps.
1
Decide
Clarity
Define the vital few outcomes that actually matter. Not tasks. Outcomes. If you can’t clearly picture “done,” you’re not ready to start.
2
Design
Systems
Remove friction before the work begins. Block the time, prepare the environment, and make the right action the easiest one.
3
Do
Execution
Work in focused, single-task sprints. No multitasking. When resistance shows up, you have a protocol for pushing through.
4
Debrief
Feedback
Close the loop. Did the plan match reality? What got in the way? Adjust the system so tomorrow works better.
Three Levels of Focus
The loop works because it scales. You apply the same four steps across three time horizons — zooming in and out depending on what you’re planning.
90
DAYS
The Horizon
Strategic direction. What are the 3-5 outcomes that matter most this quarter? This ensures your ladder is against the right wall.
7
DAYS
The Week
Tactical planning. What three wins would make this week a success? This is where you design the container for your best work.
1
DAY
The Day
You’re tired of “grinding” and want to sustain success without burnout. You know there’s a better way.
The Full OS Includes
The complete Done By Design OS gives you everything you need to implement the system, not just understand it.
✓ The complete 4-Step Loop framework with detailed guidance
✓ The Daily 3 Protocol: exactly how to plan each day
✓ The Weekly Design ritual: a 20-minute session that changes everything
✓ The Done Test: how to know if your tasks are actually finishable
✓ The Keystone method: identifying your one “must-do” each day
✓ Execution principles: single-task sprints, the 5-minute rule, and more
Get the Done By Design OS
Enter your email and I’ll send you the complete operating system – free. Start finishing what matters.
No spam. Unsubscribe anytime.